2008 Vendor Show at The Scripps Research Institute

Wednesday, May 21, 2008

Vendor Information Page

Last page update: Wednesday, April 23, 2008 2:42 PM

Skip down menu:

• Registration Form and Instructions
• Directions and Parking
• Advance Materials Shipping
• Table Locations and Table Maps
• Tips for Attracting Customers
• Food and Beverages
• Vendor Appreciation Happy Hour
• Table Availability

Attention Vendors

Get direct access to over 2500+ TSRI faculty, staff scientists, postdocs, grad students, and technical research staff to show/sell your products. This is one of the largest scientific vendor shows in the San Diego area, and often attracts researchers from neighboring institutions, including Salk, Burnham, UCSD, LJIAI, as well as multiple bio/pharma companies in the Torrey Pines region. And instead of going to each individual lab, your customers can come to you!

Registration

Table registration is now open. Tables will be reserved on a first-come, first-served basis, and reservations will only be confirmed upon receipt of payment. Tables that are already reserved are listed below. Electricity for the tables is available upon request. Tables this year will still be $750.00 each, and multiple tables can be reserved. Please note: sales are nonrefundable, unless a replacement vendor can be found. Also, a limited number of half-tables (shared) are available for $375 - please inquire. To find table numbers and locations, PDF maps are available by clicking the links below.

To reserve tables, please download and complete the registration form, and mail it with a check payable to "The Society of Fellows" to:

Olivier Harismedy, Ph.D.
The Scripps Research Institute
MEM 275
10550 N. Torrey Pines Rd.
La Jolla, CA 92037-1000

Again, requests for tables by phone or e-mail will not be guaranteed until payment is received.

Arrival & Parking

Please look at the PDF map of The Scripps Research Institute campus*. We have arranged for a large white canopy tent near the Immunology Building to serve as the staging area. The SOF will have members at the tent to help with unloading from 7:00 - 9:00 am. Please drop off equipment and displays at the tent first. Since there is no vendor parking available on the main campus, we have arranged alternate free parking at the N. Torrey Pines Court parking lot, south of the Immunology Building (see TSRI map.) Note that this is a different location from previous years. After dropping off your equipment, please follow the posted signs and our map to the designated parking area, obtain a complimentary parking permit, and park your vehicle. If you do not need to drop off materials, please proceed directly to the parking area. Follow the foot pathway across to the Immunology Building and the rest of the TSRI campus.

*Note: To print the map with the arrows and yellow comment boxes, in the "Print" dialog box, look for the "Print What" drop down menu, and select "Document and comments."

Ask us for help

Each building/area will have a designated SoF member assigned as a building host that can be identified by a white or black polo shirt with the SoF logo (see above). If you need help locating something, need directions to the restrooms, would like a bottle of water, or have any other question, please feel free to ask one of us.

Advanced Shipping

If you need to pre-ship items to TSRI, please send them directly to Olivier Harismedy at the address above. Also, please send an e-mail to Florence describing the number of boxes sent and expected delivery date. Make sure that all packages arrive on the Scripps Campus before noon on Wednesday, May 14 to allow the TSRI shipping and receiving department time to deliver the packages to Olivier. You can pick up your pre-shipped items at the white canopy tent by Immunology (see map) on the day of the show.

Table Setup

Please notify Florence if you will require electricity by Wednesday, May 14 so she can make sure we have enough extension cords available.

Each table is 4ft. x 8ft. in size, will be posted with a table number and company name, and will have two chairs provided per table. Each main area will have at least one SOF member serving as a host. They will be wearing polo shirts with the SOF logo (above) and can answer any questions or concerns that arise on the day of the show. All outdoor tables will be provided with a canopy tent, roof, or large umbrella for weather protection.

To view all table numbers and locations, please see the following PDF maps:

Immunology Plaza (#47-100, 102)

Molecular Biology (Skaggs Institute) (#25-42, 103-108, 111)
and Beckman Center Buildings (#1-24,101,112)

Note: The Molecular Biology building houses cell biology and molecular biology researchers. Beckman houses mainly chemistry labs. But of course there is overlap in research areas in each building.

Check the TSRI campus map PDF to see the locations of the buildings.

Jamba Juice Giveaway and Gift Drawing Entry for Attendees

As incentive to have TSRI personnel visit your tables, the SoF is providing free Jamba Juice smoothies and a drawing to win one of FIVE $100 gift cards to a Westfield Shoppingtown Center. To obtain a smoothie, TSRI personnel must complete a Jamba Juice/Drawing Entry form. The forms will be distributed throughout the tables, and each vendor will receive stickers appropriate for the building location of their table(s). Show attendees should obtain a sticker after speaking with the vendor. There is a maximum of only 3 stickers from each of the 4 locations per form. Please encourage the show attendee to visit one of the other three locations if the maximum has been reached.

Tips for Attracting Customers

• Make it clear what you sell. Seems obvious, doesn't it? But you'd be surprised by how many tables we've seen where we have no clue as to what their products are, and what they can be used for. A simple sign with bullet points may be all it takes.

• Say hello and engage your potential customers by asking a question. The ones who just sit behind their table, stoic and unapproachable are usually left unapproached.

• Let's face it, grad students and postdocs aren't the best paid people in the world - most people are shocked to find out how low academic salaries actually are, particularly for scientists "in training". So we love free stuff! Small "tester-sized" samples of your products are always great. Logo-based pens, clips, hats, T-shirts, etc., are good ways to attract people. If your budget doesn't allow for these items, buy a bag of candy or some cookies at the supermarket. If you do have a bigger budget, have a raffle - iPods, even the small ones, are VERY popular prizes! Most people will feel obliged to at least pick up your literature in exchange for something "free".

Food/Beverages

Breakfast
The SOF will provide complimentary coffee, doughnuts, and pastries throughout the morning for all vendors. A table will be located at the Flame of Knowledge next to the Immunology building. There are also coffee vendors on the Immunology Patio and in the Beckman Building where espresso, cappuccino, lattes, and other drinks and snack foods can be purchased. Vending machines are also available in each building.

Lunch
The SOF will also provide a complimentary boxed lunch. There will be a choice of sandwiches, that usually come with chips, a side dish (pasta or salad) and dessert (fruit and/or cookie). We will also be going around to the tables with a selection of soft drinks and bottled water. Please let Florence know by Wednesday, May 14 if you have any special dietary needs. Beverages will also be circulated throughout the buildings during the day.

Table Take-Down

This year the vendor show will end at 2:30 pm. The canopy tent staging area will once again be available for storing equipment until you pick up your car.

Vendor Appreciation Post-Show Happy Hour

After you've packed your materials and retrieved your car, please join us for our vendor post-show happy hour to celebrate another successful TSRI event. During the show, each vendor will receive directions and map to the venue and two drink tickets good for complementary beer, wine, or sodas - ask one of us if you don't get them. Hors d'oeuvres will also be served. Network with colleagues or just relax and unwind after a full day of work. The happy hour will take place from 3-5pm at the Hilton La Jolla Torrey Pines, just north, up the street from TSRI. To ensure enough food for participants who will join us for the happy hour, please RSVP by sending a quick e-mail to Florence.

Overnight Accommodations

The closest hotel is the neighboring Hilton La Jolla Torrey Pines. It's about a 10 minute walk, 1/2 mile north, up North Torrey Pines Rd. from the TSRI campus. Other hotels within a 5-15 minute drive from TSRI in the La Jolla and University Towne Center areas can be found at the San Diego North website.

Contact Info

If you have any questions or concerns please feel free to contact Florence Brunel by e-mail.

The following tables have already been purchased

For questions and more information, contact us via e-mail.