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Invoicing Instructions

The instructions below apply to all goods and services procured for both the California and Florida campuses of The Scripps Research Institute:

General Information

  • C.O.D.’s will not be accepted
  • Scripps Research – Jupiter, FL is tax exempt. Tax Exemption Consumer’s Certificate of Exemption Number 85-8013020965C-9. CLICK HERE to request a copy of COE form.
  • Scripps Research – La Jolla, CA is not tax exempt
  • Invoices should not be sent in advance of shipments and services unless otherwise approved in advance by the Buyer and/or Purchase order
  • The Terms and Conditions printed on the Purchase Order prevail unless otherwise stated in writing by the Buyer.

Purchasing Process

  • Purchase Orders
  1. Issued by Procurement Department and clearly display assigned PO#
  2. Each PO# must be invoiced separately
  3. Invoices without PO#s may result in delayed payment.

Invoicing

  • All Invoices submitted shall be correct, properly prepared and an original document that clearly and legibly includes the following basic information:
  1. Clearly be identified as an invoice
  2. Clearly reference the Scripps Research Purchase Order number on all invoices
  3. Show the "remit to" address & phone number
  4. Invoices must be sent directly to Accounts Payable. Invoices that are not sent to the address stated on the Purchase Order, or are missing information could result in a delay in payment.
  5. Terms of payment, including any applicable discounts
  6. Provide information regarding:
    a. Catalog number
    b. Quantities shipped, including any partial shipments or backordered quantity. The Procurement Department must be notified in advance of backorders and partial shipments.
    c. Unit of Measure (UOM)
    d. Description of goods and/or services provided
    e. Total amount due
  • Scripps Research prefers to receive invoices electronically.  Suppliers interested in electronic billing should contact the Procurement Department.
  • Suppliers who are unable to submit electronic invoices should forward invoices directly to the Accounts Payable Department address on the Purchase Order. See below addresses for both the California and Florida campuses:
La Jolla, CA Billing Address: Jupiter, FL Billing Address:

The Scripps Research Institute

Attn: Accounts Payable, TPC-12
P.O. Box 2850
La Jolla, CA 92038-2850

Scripps Florida

Attn: Accounts Payable, TPC-12
P.O. Box 1047
La Jolla, CA 92038-1047

  • Invoices received in Accounts Payable will be paid according to discount terms or within 30 days after receipt and acceptance of goods or completed services. Discount periods will be computed from either the date of delivery of goods ordered or the date of receipt of correct invoice, whichever date is later.

Questions regarding General Purchase Order invoices should be directed to Accounts Payable.