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Benefits

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PPL/ESL/SBL Paid Time Off

 

It is TSRI’s belief employees are more productive workers when they have paid time away from work for leisure, personal needs or illness.  Accordingly, TSRI has created a paid time off program to allow such time away from work.  Employees are eligible for one or more of the categories of paid time off depending on their position and their pay status.**

 

Paid Personal Leave (PPL)

PPL may be used for vacations, and the first two (2) days of absence due to injury/illness or personal business. 

 

Extended Sick Leave (ESL)

ESL may be used for an employee’s or family member’s (defined as a child, parent, spouse, domestic partner, grandparent, grandchild and/or sibling) illness or accident that results in absence from work of three (3) consecutive days or more.  The need for leave must be to actively participate in the family member’s care and recovery.  ESL hours may be used from the first day of absence in the event the need for leave is as a result of the employee’s or family member’s immediate hospitalization, outpatient surgery, chronic illness or the employee’s occupational illness or injury.

 

Sick Bank Leave (SBL)

Sick Bank Leave may be used up to five (5) days annually for an employee’s or family member’s (as defined above) illness, preventive care, or care for an existing health condition.  In addition, Sick Bank Leave can be used for specified purposes if the employee is the victim of domestic violence, sexual assault or stalking. 

 

Please note: Examples of chronic illness include diabetes, asthma, acquired immunodeficiency syndrome, multiple sclerosis, etc. A supervisor may request a doctor's certification for all uses of PPL/ESL/SBL for illness including time off to care for a family member. A doctor's certification is required to document the use of ESL for a chronic condition. 

 

Earning PPL, ESL, and SBL

The amount of paid time off for each category of leave depending on the employee’s status and years of service is as follows:

Years of Service

Max Annual PPL Accrual

Max. Annual ESL Accrual

Sick Bank Leave

Regular Full-time Employees in Non-Scientific Positions Grade 1-12 and Scientific Positions Grade
1-18

 

1-4 years

16 days

7 days

N/A

(Eligible for PPL/ESL)

 

5-9 years

21 days

7 days

10 years or more

26 days

7 days

Years of Service

Max Annual PPL Accrual

Max. Annual ESL Accrual

Sick Bank Leave

Regular Full-time Associate/Assistant Directors, Supervisors*, Managers* and Exempt Employees Grade 13 and Above (non-scientific positions)†

 

Through 1 year

16 days

7 days

N/A

(Eligible for PPL/ESL)

 

2-4 years

21 days

7 days

5 years or more

26 days

7 days

Faculty and Scientific Staff

 

For period of employment

At discretion of Investigator and Dept Chair (not earned or accrued)

39 days

5 days (lump sum annually)

Directors and Above †

 

For period of employment

28 days

39 days

N/A
(Eligible for PPL/ESL)

Non-Benefit Eligible Employees (Those working less than 20 hours), Research Associates, TSRI/External Graduate Students**

 

For Period of Employment

N/A

N/A

5 days (lump sum annually)

The programs provided under the various Paid Time Off categories listed above comply with the Healthy Workplaces, Healthy Families Act (AB 1522) under California state law.  The Healthy Workplaces, Health Families Act prohibits an employer from terminating, discriminating or retaliating against an employee for using or requesting time off.  Additionally, employees have the right to file a complaint against an employer for exercising their rights under the Act.

Please see Administrative Guideline 1.35 Paid Time Off – Paid Personal Leave/Extended Sick Leave/Sick Bank Leave for further details.

*Includes exempt or non-exempt supervisors and managers grade 12 and below.

Exceptions may apply to the schedule listed above for specific job titles.

**TSRI/External Graduate Students, Research Associates and must receive taxable pay (Division 3) to be eligible for Sick Bank Leave.  Staff paid on a stipend basis may have paid time off as stipulated by their funding source (fellowship, sponsoring organization, etc.) or as needed and approved by their Principle Investigator.   Please refer to the Administrative Guidelines Section 10 Postdoc Policy.