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Travel Awards Program

Scripps California Society of Fellows Travel Award

The application deadline for the current evaluation cycle is:
midnight on Friday, March 24th, 2017

Scope:

The goal of this initiative is to provide postdoctoral associates an opportunity to present scholarly activities at a scientific national or international conference.   

Administrative info:

Applications will be submitted to the SOF and will be evaluated in March and October (due dates will be released and announced one month in advance of each session). Each evaluation cycle will award up to three grants of up to $1000 each. Proof of conference acceptance and attendance are required to receive award money.

Eligibility:

To apply for a Society of Fellows Travel Award, you must:

  1. Only full-time postdoctoral associates at TSRI may apply. The awardee must still be TSRI-affiliated at the time of the conference.
  2. Active participation in the meeting or conference (i.e., oral or poster presentation) is required.  In the case of co-authored papers, both authors are eligible.
  3. The research project must be from work done at TSRI, not a previous institution.   
  4. Conference must take place in the future (up to one year after the respective application deadlines of March or October).
  5. A postdoctoral associate can submit only one proposal per evaluation cycle.
  6. Previous TSRI SoF Postdoc Travel Award recipients are not eligible.

*Applicants who have never attended a meeting presenting their current work and those with outstanding financial need are encouraged to apply.*

Specific Proposal Guidelines:

Submit an application online, which includes:

  1. Curriculum Vitae: 4 pages maximum. An NIH Biosketch is not acceptable.
  2. Letter of Mentor Support:  Statement by faculty mentor in support of the applicant’s conference attendance, description of applicant’s contribution to the research project, overview of qualifications and capability to communicate the research described, and financial need, if applicable (one page maximum).
  3. Project Description:  Include the following two sections:

    • Purpose and significance of the project, including a summary of results, and impact of the research to the field (one page maximum; figures may be included, if desired).
    • Value of the conference to the applicant’s educational and professional goals AND the value of the conference to the research group (one page maximum).
  4. Budget: Proposed budget including airfare, ground transportation, lodging, food, and conference registration (one page maximum).
    Note: anything not related to travel.conference attendance will not be considered for reimbursement.

Ready? Apply using this form.

Evaluation

A selection committee, composed of volunteers from an open call to the Scripps community, will review the applications.  The committee will be instructed to review applications based on scientific merit, quality of scientific communication, financial need, and overall qualification of the applicant. Reviewers issue a single score for each application from 1-20 (20=highest).  Each application will be evaluated for quality of scientific communication, scientific merit, the applicant's credentials, the significance of the conference to the applicant's career, and financial need. The highest scoring applications will be funded.

FAQs

Q: During what timeframe are conferences eligible for the award?
A: Eligible conferences are those that take place up to one year after the respective SOF Travel Award application deadline (either March or October). Applications for travel that already took place (i.e., before the SOF Travel Award deadline) will not be considered.      

Q: What will the award cover?
A: Fees and expenses associated with attending a specified scientific conference. This can include airline tickets, hotel expenses, ground transportation fare, and registration fees.

Q: Can I apply for the award if my abstract has not been accepted? Can I apply for the award even if I’m not 100% sure I will attend?
A: Yes. If you win the award, you will not receive any reimbursement from SOF until you produce receipts or proof of registration. If you win the award, then find out you will not be attending the conference, please notify us as soon as possible.

Q: How will the selection committee be chosen?
A: An email to the CA postdocs email list will solicit volunteers several weeks before each application close date.  Reviewers are accepted first-come, first-served.   

Q: Can I be on the selection committee for the same cycle I submit a Travel Award application?
A: No.  However, applicants or winners from previous cycles are welcome to become committee members.  

Q: What about possible bias from committee members who are in the same labs as applicants? 
A: Oversight from the Career and Postdoctoral Services Office and the SOF will encourage review committee members to abstain from judging applications from co-authors, collaborators, close friends, lab mates, partners, etc.

Q: When will the winners be announced?
A: Within one month of the application close date.

Q: Am I still eligible if I have left TSRI by the time the conference takes place but I'm still presenting work conducted at TSRI?
A: No. To be eligible you have to be TSRI-affiliated full-time postdoc at the time you apply AND at the time of the conference AND you need to present work performed at Scripps.